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Administrative Assistant
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Job Description
Job title: Administrative & Operations Assistant
Company: Young Diamantaires
Location: Remote – India Preferred
Employment Type: Full-Time Independent Contractor
Experience: 3–5 Years
Salary: Confidential
Work Arrangement: Fully Remote
Reporting/Coordination: Direct coordination with designated leadership heads
About Young Diamantaires
Young Diamantaires is a global network of 500+ next-generation diamond and jewellery leaders across 25+ countries.
The organization is looking for a highly organized, dependable, and proactive Administrative & Operations Assistant to support day-to-day administration, member coordination, documentation, meeting coordination, and organizational follow-through.
Role Overview
The Administrative & Operations Assistant will be responsible for ensuring smooth administrative and operational execution across membership activities, meetings, documentation, stakeholder coordination, and digital administration.
The role requires strong organizational skills, professional communication, attention to detail, and the ability to independently manage multiple priorities while coordinating with senior stakeholders across international time zones.
Key Responsibilities
Membership & Administrative Coordination
- Manage membership onboarding, registrations, dues verification, and member directory updates.
- Maintain accurate and well-organized membership records and databases.
- Handle routine administrative activities and ensure timely completion of assigned tasks.
- Maintain centralized documentation, files, records, and organizational information.
Meetings & Stakeholder Coordination
- Coordinate Board, YDOC, and committee meetings, including scheduling and administrative preparation.
- Prepare meeting minutes, action points, and follow-up trackers.
- Track assigned actions and proactively follow up to ensure timely closure.
- Coordinate with senior stakeholders across different international time zones.
- Maintain professional communication with members, leadership, and other stakeholders.
Digital & Operations Support
- Support ydts.org, online forms, payment gateways, and basic website/backend administration.
- Assist with administrative coordination for meetings, programs, and events.
- Track pending activities and follow up with relevant stakeholders.
- Support smooth day-to-day operational execution across assigned activities.
- Maintain confidentiality when handling organizational and member-related information.
Candidate Profile
- 3–5 years of experience in Executive Assistance, Secretarial Support, Administration, Operations Management, or a similar role.
- Excellent written and spoken business English.
- Strong professional communication skills with the confidence to interact with senior stakeholders.
- Highly organized, proactive, dependable, and detail-oriented.
- Strong follow-up and coordination skills.
- Ability to independently manage multiple priorities and deadlines.
- Proficient in Google Docs, Google Sheets, and Google Drive.
- Comfortable working with website backends, online forms, payment systems, and other digital administration tools.
- Ability to coordinate effectively across international time zones.
- Strong sense of ownership, reliability, confidentiality, and attention to detail.
Designation
Administrative Assistant
Key Skills
Industry
E-Commerce
Functional Area
Customer Support/Service
Employment Type
Full Time
Education
Graduation/Diploma
Job Type
Work From Office
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