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Tender Executive

E-factor Experiences Limited

Talent Suite Job

Experience

4-6 Years

Salary

3-6 Lakhs

Location

Uttar Pradesh- Noida

Posted - 0 days ago

Applications - 0

Vacancies- 1

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Join the E-Factor Experiences Limited team as a Full Time Tender Executive on Erekrut, specializing in Tender Executive in the Events Services industry. We are seeking talented individuals with a passion for Events Services and educational qualifications ranging from 4-6 Years. Apply now on Erekrut to take the next step in your career with a leading global company.

Job Description

Job title: Tender Executive

Company: E-Factor Experiences Limited

Department: Tender

Salary: Upto 6 LPA

Location: Noida

Reporting To: Head – Tender Department

Experience: 4–5 Years

About the Company

E-Factor Experiences Limited has been creating and delivering large-scale, high-impact experiences since 2001. The company has a strong presence across Government Events, Museums, Immersive Installations, Cultural & Tourism Projects, Beautification & Public Realm Projects, Eco Retreats, Multimedia Productions, and Bespoke Experiences.

With 1,000+ events across 25 countries, E-Factor combines creativity, execution capability, and project expertise to deliver impactful projects that create lasting value for destinations, communities, and stakeholders.

The company's work spans experiential and infrastructure-linked opportunities, including conventional tendering as well as PPP (Public-Private Partnership), VGF (Viability Gap Funding), consortium/JV, and other structured procurement models.

Role Overview

The Tender Executive will support the Tender Department in identifying, evaluating, preparing, coordinating, and submitting bids for Government and institutional opportunities.

The role involves end-to-end tender coordination, including tender tracking, document review, compliance checks, bid documentation, online portal submissions, EMD/Bid Security tracking, and post-bid follow-up.

The position will also provide exposure to PPP, VGF, concession-based, consortium/JV, and other structured procurement opportunities. Strong attention to detail, deadline discipline, documentation skills, and stakeholder coordination are essential for this role.

Key Responsibilities

Track and identify relevant tender/RFP opportunities through Government e-tender portals and approved sources.
Review NIT/RFP/tender documents, corrigenda, and addenda to understand scope, eligibility criteria, submission requirements, and timelines.
Prepare tender checklists and conduct preliminary eligibility and compliance assessments.
Identify documentation gaps, risks, and areas requiring clarification.
Coordinate with Projects, Finance, Legal, Design/Creative, Operations, and Management teams to collect bid inputs and supporting documents.
Prepare, compile, format, and quality-check technical and commercial bid documentation.
Manage online tender submissions, including document uploads and DSC-related coordination.
Ensure timely and accurate submission of bids within prescribed deadlines.
Coordinate EMD/Bid Security, tender fees, and other submission requirements.
Maintain records and follow up regarding EMD refunds or releases.
Coordinate pre-bid queries, clarifications, corrigenda, and responses.
Ensure all tender amendments and updates are incorporated into final submissions.
Maintain an updated tender tracker covering opportunities, deadlines, submission status, EMD, results, and post-bid actions.
Support post-bid activities such as clarification responses, additional document submissions, presentations, and follow-ups.
Develop working knowledge of PPP, VGF, concession-based, consortium/JV, and other structured procurement models.
Support research and preparation for opportunities involving museums, installations, beautification, tourism, experiential projects, and long-term operations-based contracts.
Maintain organized records of submitted tenders, company credentials, certificates, statutory documents, and reusable bid content.

Qualifications & Experience

Graduate in any discipline from a recognized university.
4–5 years of relevant experience in tender management, bid management, tender compliance, or a related role.
Hands-on experience with Government e-tendering processes and online tender portals.
Experience in preparing and coordinating tender/RFP submissions and compliance documentation.
Experience handling EMD/Bid Security and other tender submission requirements.
Working knowledge or exposure to PPP, VGF, concession-based, consortium/JV, or other structured tenders will be preferred.
Experience in Government, infrastructure, construction, museum, tourism, events, experiential, or related project environments will be an advantage.

Designation

Tender Executive

Key Skills

Attention to DetailCanvaDeadline ManagementDocumentation ManagementGovernment ProcurementMS PowerpointRisk IdentificationStakeholder CoordinationTender DocumentationTender Management

Industry

Events Services

Functional Area

Events Services

Employment Type

Full Time

Education

Graduation/Diploma

Job Type

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Tender Executive

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Job Description

Designation

Key Skills

Industry

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Employment Type

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