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Executive Assistant to Director cum Sales Coordinator

Keywords / Skills:  Strategy, Management Consulting, Corporate Planning, MIS, Drafting

Designation: Executive Assistant to MD

Work Experience:  Minimum 10 to 12 Years

Qualification: MBA in Marketing ( Fluent In English )

Job Location: Ahmedabad

Note: Candidate must be staying within 10 - 20 KM from corporate office area and have 2 Wheeler so she can be with us for long vision.

Duties and Responsibilities: -

# Maintain calendars - arrange, coordinate, and prioritize complex scheduling and logistics
# Filter emails, highlight urgent correspondence, and print attachments
# Diary keeping and dealing with appointments
# Travel Desk - Travel arrangements including flight, car, hotel booking, etc for local and international travel 
# Schedule on behalf of MD meetings between him and his direct reports and the committees and groups to which he is a member
# Filter general information, queries, phone calls, and invitations to MD by redirecting or taking forward such contact as may be appropriate
# Ensure MD is fully briefed on, or prepared for, any engagements he is involved in
# Keep and maintain an accurate record of papers and electronic correspondence on behalf of MD
# Minute general meetings as required and complete research on behalf of MD
# Ensure guests meeting with MD are well taken care of
# Provide a service that is in line with MDs work habits and preferences.

To coordinate with all department and summarize all date and submit to MD.

Additional Responsibilities:

#Organizing events such as product launches, exhibitions and photo shoots
# Finding out important events and functions MD should be aware of and may want to attend including meetings, outings, exhibitions and conferences (both local and international)
# Make sure all air miles are claimed for trips MD makes
# Checking and topping up MD's stationery supply
# Maintain and update a catalogue of books, magazines and all other source materials for MD Assisting in other official or personal tasks and errands as they may be assigned.

Should have attended seminar, became a part of exhibition, have knowledge to arrange exhibitions